Office Administration MCQ

Q: The imprest petty cash system works by:

Correct answer: A fixed float reimbursed against spent, receipted vouchers. The float plus vouchers must always reconcile — that is the control.

Q: A payment voucher must state the amount:

Correct answer: In figures and words with authorising signatures. Words prevent figure tampering; signatures create accountability.

Q: Staff advances must be:

Correct answer: Registered with purpose and settled against bills by a deadline. Unsettled advances are the classic audit finding; the register and chase prevent it.

Q: Separation of duties means:

Correct answer: Approver, payer and recorder are different people. No single person controlling a whole money flow is the anti-fraud foundation.

Q: An unknown caller asks where the director is and when she'll return. You should:

Correct answer: Offer to take a message without confirming whereabouts. Information discipline at the desk defeats social engineering.

Office procedures, correspondence, records and administrative practice.

Q11. The imprest petty cash system works by: Medium

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Q12. A payment voucher must state the amount: Medium

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Q13. Staff advances must be: Medium

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Q14. Separation of duties means: Medium

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Q15. An unknown caller asks where the director is and when she'll return. You should: Medium

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Q16. With an angry visitor, the professional response is to: Medium

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Q17. A travel file is assembled: Medium

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Q18. Inventory registers exist because: Medium

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Q19. Scanned incoming documents should be: Medium

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Q20. Being asked to backdate a document, you should: Medium

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